Event Organisation Briefing Form Event name:Event date:DDDD12345678910111213141516171819202122232425262728293031MMMM123456789101112YYYYYYYY20262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Event time: : Hours Minutes AM PM AM/PM Venue:Event audience:Event objectives:Event owner: First Last Event owner contact number:Event coordinator: First Last Event coordinator contact number:Event budget amount:Event budget appproval:InvitationsInvitations - List(s)ResponsibleInformationDue Date Invitations - Draft/wordingResponsibleInformationDue Date Invitations - IssueResponsibleInformationDue Date Invitations - RSVP (set up/TryBooking)ResponsibleInformationDue Date Invitations - RSVP collationResponsibleInformationDue Date Invitations - Reminder (draft)ResponsibleInformationDue Date Invitations - Reminder (issue)ResponsibleInformationDue Date Invitations - Confirmation (draft)ResponsibleInformationDue Date Invitations - Confirmation (draft)ResponsibleInformationDue Date Guest listGuest list - Final list to ownerResponsibleInformationDue Date Guest list - Name tags production (stick on / pin)ResponsibleInformationDue Date Guest list - Name tags table at eventResponsibleInformationDue Date Guest list - Name tags table at eventResponsibleInformationDue Date StaffingStaffingResponsibleInformationDue Date SpeechesSpeeches - Speaker(s) / Reader(s)ResponsibleInformationDue Date Speeches - AuthorResponsibleInformationDue Date Speeches - ApprovalResponsibleInformationDue Date Speeches - Order of Proceedings / BookletResponsibleInformationDue Date Run SheetRun Sheet - AuthorResponsibleInformationDue Date Run Sheet - ApprovalResponsibleInformationDue Date PhotographyPhotographyResponsibleInformationDue Date Seating PlanSeating Plan - DraftResponsibleInformationDue Date Seating Plan - ApprovalResponsibleInformationDue Date Seating Plan - Issue to/place at venueResponsibleInformationDue Date Seating Plan - Table #s / decorationsResponsibleInformationDue Date SignageSignage - Ordered / labelledResponsibleInformationDue Date Signage - PlacementResponsibleInformationDue Date ParkingParking - Reserve baysResponsibleInformationDue Date Parking - OvalResponsibleInformationDue Date CateringCatering - Menu planResponsibleInformationDue Date Catering - ApprovalResponsibleInformationDue Date Catering - OrderResponsibleInformationDue Date Catering - Confirm final numbersResponsibleInformationDue Date Catering - Dietary requirementsResponsibleInformationDue Date DrinksDrinks - Plan / costResponsibleInformationDue Date Drinks - ApprovalResponsibleInformationDue Date Drinks - OrderResponsibleInformationDue Date Drinks - Confirm final numbersResponsibleInformationDue Date Forms (internal events)Forms - Use of Facilities and EquipmentResponsibleInformationDue Date Other information:
